How to Keep Track of Inventory in Excel

This awareness helps you build strategies around your production, marketing, warehouse management, and so much more. This formula will show you the minimum figure from a set of values, such as the lowest purchase or sales price for a product. Features a dashboard with profitability, sales analysis and charts. The modifiable version of the template allows you to input up to 500 items which are quite enough. But if again you need more than 500, we also have a customization process to make adjustments according to your data/job specifically. No Backup Plan – What happens if the warehouse worker who created your spreadsheet or who manages it ever leaves the company?

Days per reorder—List the average times between your reorder dates and the dates you receive each product. Date of last reorder—Note the most recent dates when you reordered your products.

Improve Inventory Operations with Real-Time Work Management in Smartsheet

But before you begin tracking data, ensure you’re capturing the right details. If you run a bar, pub, club, or restaurant, this is one of the best beverage inventory spreadsheet templates out there. It allows you to track drinks purchase costs, actual revenue, and gross profit and loss on a weekly basis. It’s not easy to know where to begin when faced with a blank spreadsheet. So here we’ve pulled together 10 of the best Excel templatesto help you start monitoring stock levels and managing your company’s inventory. This section of stock and inventory tracker template is where you input your data for each column. For Category and Product columns you may choose the necessary option from the drop-down menu which you input in the Settings part.

• It is time consuming, but it allows you to track your sales based on period, and during different seasons, for better inventory optimization in the future.
• The counterpart to INCOMING STOCK, this formula measures the quantity of stock sold and shipped, to avoid overselling issues.
• While it differs depending on the company, most businesses have an inventory manager.
• Generally speaking for the price of the product… it is as good as it gets.
• The template also lets you see when you are short on any product by the alert levels you determine for each product.

You can use it to calculate average shipments and returns, average sales prices by product or profit margins for each product. The SUM formula can be expanded with SUMIF, which enables you to add up all the values that meet certain set criteria. For example, the total value of products for a specific customer, or the total sales for a product in a particular channel. Print-ready dashboard to track project issues with priority and status. Hello, I’ve been trying to use the stock_inventory_tracker sheet, but the worksheet does not allow me to add more rows to the “Sales” Sheet. I need an extra lead time column to check whether I can get materials without shortage on time or not.

The 20 Best Excel Formulas for Managing Product Inventory

However, it does have a lot of limitations that inventory management software for student inventory does not. A spreadsheet can offer virtually endless columns that allow you to categorize and sort the data you need. It’s a software application that automatically updates inventory tracking your inventory levels as sales are made and items are shipped. It monitors your supply in real-time and helps you plan purchases from wholesalers and manufacturers. Perhaps most importantly, it’s a tool that helps you keep a finger on the pulse of your cash flow.

• Digital asset management Manage and distribute assets, and see how they perform.
• Use this template to track metrics like the cost of goods sold , inventory turnover rate, sell-through percentage, and conversion rates.
• For example, if your products are worth $27 each and your in-stock number is 65, the SUM function would automatically update the ‘inventory value’ section to $1,755 (65 x $27).
• That is because it is inexpensive and it keeps things nice and simple.
• Once your new spreadsheet is ready, you can add a tab with a Products header where you’ll display your entire inventory list.

One way to get your spreadsheet to that point would be to create another tab for reporting. Since your inventory list, your Order tab, and your Sales tab are all formatted as tables, you can pull data from those tabs to create custom reports that can be adjusted according to your needs. Once you’ve got a basic table going, you can kick your Product tab up a notch with extra goodies. For starters, you may opt to have Excel calculate your inventory values by using a formula (which would automatically multiply the values in your “Quantity in Stock” and “Cost Per Item” columns). That way, you can know for sure that your inventory values are accurate as long as you input your data correctly. The catch is Excel isn’t the easiest program to use if you’re not familiar with all its features and formulas. So we’ve broken down the basics for this guide to help you create a simple Excel document to track your business’s inventory.

Mind Map Excel Template

This is another specialized Excel template purpose-built for the farming industry. These spreadsheets are only good if people keep them updated, so updating as you use/consume those parts is essential. Periodic “counts” of inventory can be performed to see where there might be waste, spoilage or theft.

QuickBooks Online mobile access is included with your QuickBooks Online subscription at no additional cost. Data access is subject to cellular/internet provider network availability and occasional downtime due to system https://www.bookstime.com/ and server maintenance and events beyond your control. Whether you sell five or 50,000 products, QuickBooks Enterprise puts the tools you need for efficient, profitable inventory management right at your fingertips.